Documents & Certificates Required for Import-Export in India
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- by MI September 12, 2025
1. Import Export Code (IEC)
The Import Export Code (IEC) is mandatory for anyone looking to start an import-export business in India. Issued by the Directorate General of Foreign Trade (DGFT), it is required for customs clearance.
- Valid for lifetime unless canceled.
- Required for importing and exporting goods.
- Can be applied online via the DGFT portal.
2. Bill of Lading (B/L)
Issued by the carrier, the Bill of Lading serves as proof of shipment, contract between shipper and carrier, and document of title of goods.
3. Commercial Invoice
A Commercial Invoice is issued by the exporter to the importer, detailing the sale. Key elements include:
- Description of goods
- Quantity and price
- Total value
- Terms of payment and delivery
4. Packing List
The Packing List provides details of how goods are packed for shipping. It includes:
- Item-wise quantity
- Dimensions and weight
- Packing type (boxes, crates, pallets)
5. Certificate of Origin (COO)
COO certifies the country of manufacture of goods and is often required by customs in the importing country.
- Issued by Chamber of Commerce or authorized agencies
- Preferential COO: For reduced duty under trade agreements
- Non-preferential COO: Standard certificate
6. Insurance Certificate
Protects shipment against risks like theft, loss, or damage during transit, ensuring financial security.
7. GST Registration & Documents
GST registration is mandatory for exporters and importers. It helps in claiming GST refunds and is required for domestic trade as well.
8. Other Specific Certificates
- FSSAI License: For food products
- Phytosanitary Certificate: For plants and agricultural products
- BIS Certificate: For electronics and manufactured goods
- Drug License: For pharmaceuticals
9. Letter of Credit (L/C) or Bank Documents
Used in international transactions to secure payment and build trust between buyer and seller.
Conclusion
Compliance with proper documentation is critical for smooth import-export operations. Always check with DGFT and customs authorities for updated requirements relevant to your products.
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